Last updated: May 2019
The purpose of this policy is to explain to you how we collect, process, handle and protect your personal and usage information through the organisation and while you browse or use this website. If you do not agree to the following policy you may wish to cease viewing/ using this website, and/ or refrain from submitting your personal data to us.
Policy key definitions:
- “I”, “our”, “us”, or “we” refer to the organisation, Different Planet (dp).
- “you”, “the user” refer to the person(s) using this website.
- Cookies mean small files stored on a users computer or device.
Processing of your data
Types of information we may collect: Through your dealings with us we may request certain personally identifiable information that can be used to identify or contact you (Personal Data). Such information may include but is not limited to your forename, surname, email address and postal address.
We may also collect information about how our website is accessed and used (Usage Data). Such information may include but is not limited to your device’s IP address, your browser type, the date and time you visit our website and the pages you browse.
Where our purpose for processing is: To maintain a channel(s) of communication between you and us. Monitor usage of our website and gather/ analyse data in relation to use of our website or any email campaigns we run.
Which is necessary to: Notify you about our activities, send you information that you may find to be of interest, inform you of changes to our service and update you on any Different Planet related developments and interests. Optimise our on-line and offline processes and procedures. Comply with the law.
We process your information in the following ways: Collection, recording, storage, alteration, retrieval, restructuring, transmission, consultation, analysis, use, disclosure, restriction and erasure.
Data retention period: We will continue to process your information under this basis until you withdraw consent or it is determined your consent no longer exists.
Sharing your information: We will discharge our obligations where legally mandated to disclose your data to law enforcement and regulatory authorities irrespective of where such bodies may be based globally and/ or the legal jurisdiction they fall under. We do not share your information with third parties for marketing or commercial activities that would benefit us and we will not sell your data for any purposes whatsoever. We may host your data with third parties for the sole purpose of using their services to automate and manage our email distribution lists and email campaigns.
Your individual rights
Your rights are as follows;
- the right to be informed;
- the right of access;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to data portability;
- the right to object; and
- the right not to be subject to automated decision-making including profiling.
Please refer to our cookies policy.
Data security and protection
Different Planet takes the security of your data very seriously. We undertake to protect your data from misuse, interference, loss, unauthorised access, modification or disclosure. However, we can’t guarantee the absolute security of your data. By using our website and through your communications with us you accept the inherent risks of providing information through on-line and/ or offline channels and will not hold us responsible for any breach of security.
Email broadcasts & mailing list subscription
We only collect certain data about you, as detailed in the “Processing of your data” above. Any email broadcasts we send are done from our own systems or through an EMS (email marketing service) provider. An EMS is a third party service provider of software / applications that allows organisations to send out email campaigns/ notices to a list of subscribers.
Email broadcasts that we send may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within broadcasted email messages. Where used, such messages may record a range of data such as; times, dates, I.P addresses, opens, clicks, forwards, geographic and demographic data. Such data, within its limitations will show the activity each subscriber made for that email campaign.
We provide you with an easy method to withdraw your consent (unsubscribe). See any broadcasted messages you receive from us for instructions on how to unsubscribe.
We are not responsible for the privacy practices of any non Different Planet websites. You are strongly advised to review the privacy policies of any third party websites we may link to or EMS providers we may use so as to satisfy yourself you are happy to continue browsing such third party websites and/ or provide your personal data.
How to Contact Us
You can contact us by sending an email to firstname.lastname@example.org